Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

The American Citizen Services unit offers notarial services for documents to be used in the United States.  In order for your documents to be notarized, you must:

  • Have a government-issued photo ID, e.g. a passport.
  • Understand your document, as we are not allowed to explain the contents to you. If you don’t appear to be capable of understanding the implications of the transaction, the notarial service can be refused.
  • You are not acting under duress or by coercion.
  • Complete the document with the appropriate names, places, and dates. If the document requires a witness, you MUST bring your own; the staff cannot  act as witnesses;
  • Only sign the document(s) once you are in front of the notary at the Embassy.
  • Be prepared to pay the fee of $50 for each notary service. More information about our fees.

Once you have the required documentation you may schedule your appointment HERE.   

APPOINTMENTS AT THE EMBASSY:

  • Only the applicant and/or those with an official need (e.g. witnesses) will be allowed to enter the Embassy.
  • Please arrive a minimum of 10 minutes prior to your scheduled appointment time for processing and screening.
  • Be sure to print and bring the confirmation page with you to your appointment.
  • Payment can be made in EUROSDOLLARS, or CREDIT CARD.

HEALTH AND SECURITY

If you have any symptoms of COVID-19 or are ill, please call or email us to reschedule in advance.  If you show any symptoms the day of your appointment, you will not be permitted entry and will be asked to reschedule.
In accordance with Portuguese Government requirements, masks are required for entry into the closed spaces of the Embassy, and at all times during your visit.
DO NOT bring luggage, large backpacks, laptop computers or large cameras.  Security guards will hold small items and cellular phones until your departure.  There is no storage available for other items.  Please note that parking is NOT allowed at the Embassy.

Customers requesting an emergency appointment should contact us at: conslisbon@state.gov

NOTE:  You must schedule an appointment BEFORE coming to the embassy.  There is no charge for making or canceling an appointment.  Please arrive at the time of your appointment.  If you arrive more than 15 minutes late, you may lose your appointment.  While we make every effort to provide efficient service, unanticipated emergencies can occur at any time and there may be inevitable delays in providing services.  To cancel your appointment click here for Lisbon

IMPORTANT:  Due to government regulations,U.S. Embassies and Consulates cannot provide the following services:

  • Notarization/legalization/certification/authentication of documents issued by state or county governments, namely, birth, marriage, or death certificates and drivers’ licenses.
  • W-7 Individual Taxpayer Identification Numbers (ITINs).
  • Notarization/legalization/certification/authentication of U.S. academic credentials. An Apostille seal must be obtained from the Secretary of State for the U.S. state in which the documents were issued.
  • Form I-864 (Affidavit of Support), which no longer requires notarization.
  • Certified copies (“true copies”) of original, non-U.S. documents. Unless requested by a government agency.
  • Authenticate translations of foreign academic credentials

For more information, please check below:

                       Driver’s License Exchange Information for U.S. Citizens in Portugal
                                                    (Updated February 2020)

NOTE: The information below is subject to change without notice and should not be construed as legal advice. This supplemental information was provided to the Embassy by local authorities after a recent change in regulations.

U.S. Citizens are entitled to drive in Portugal with their U.S. issued driver’s license for a period no to exceed 185 days, provided they are not legal residents.
After acquiring legal residency, U.S. citizens have 90 days in which to request the exchange of the driver’s license without being required to take a driving test. During that period, U.S. citizens may continue to drive with their driver’s license.

After exhausting the 90 days without making the request, U.S. citizens will not be allowed to continue driving, but they will be allowed to request the exchange without being subject to completion of driving test. They have a deadline of two years counting from the date of acquiring residency to make the request.
U.S. citizens need to present the following document issued in the USA to the local authorities:

An abstract of driving record from the issuing authority in the last state of residence in the United States. Here is the contact info for the DMV The Abstract must attest the authenticity of the driving license, date of issue and expiration date, class of vehicles that you may drive and any suspension and revocation.

The Abstract must be authenticated. The authentication process called an “Apostille” is requested from the State authority. Please follow the link to the US States Designated authorities for authentications
For further information about the driver’s exchange, please visit the Portuguese Government authority website IMT .

The current procedure is to enroll with the Department of State’s Smart Traveler Enrollment Program (STEP), which is done entirely online through the STEP website.  Enrollment is voluntary, free of charge, and allows the Department of State to assist you more easily in case of an emergency.  We encourage you to enroll whether you are visiting Portugal or residing here.

If you need to legalize documents issued by Portuguese ministries, courts, registry offices and notaries, lawyers, solicitors, commerce and industry chambers, postal service, public schools, city councils and parish councils for use in the US  you must

Obtain an Apostille seal from the Prosecutor General of the Republic or the District Deputy Prosecutor General of Porto, Coimbra, Évora or from the public prosecutors who lead the County District Prosecutors’ Offices of Madeira (seat in Funchal) and Açores (seat in Ponta Delgada).

For additional information and contact info please click  here

Portuguese authorities may also certify documents executed by private schools, provided the following formalities are complied with:

Documents executed by private pre-school, primary and secondary teaching establishments are first certified by the Direção-Geral dos Estabelecimentos Escolares (Praça de Alvalade, n.º 12, Lisboa; telephone: 21 8433900; www.dgeste.mec.pt

Documents executed by private higher education establishments are first certified by the Direção-Geral do Ensino Superior (Av. Duque D’Ávila, nº 137, Lisboa; telephone: 21 3126000; www.dges.gov.pt/pt

For additional information and contact info please click here.

The U.S. Embassy does not authenticate U.S. educational transcripts. Transcripts may be authenticated by the Secretary of State of the state in which the grades were obtained and then translated into Portuguese. For more information please access State Department’s website.

State issued documents destined for use in Portugal may be authenticated with an Apostille seal issued by the Competent Authority in the state where the document was executed. A list of these authorities can be found on the Hague Convention website.

A document with an Apostille seal does not require additional certification by the U.S. Department of State or legalization by the  U.S. embassy or consulate to be recognized in Portugal.

Further information on how to request an Apostille seal can be found at the State Department’s website.

A medallion signature guarantees are often required by U.S. banks or mutual fund companies. Unfortunately, we cannot legally perform a signature guarantee.

A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the Securities and Exchange Commission (SEC). U.S. Consular Officers are not authorized to provide a signature guarantee/medallion guarantee service.

The U.S. Securities and Exchange Commission may be contacted directly via the Internet at SEC website, via telephone at 1-800-SEC-0330 (investor assistance and complaints), via fax at 202-942-7040, or by mail at Mail Stop 11-2, 450 Fifth Street N.W., Washington, D.C. 20549.

An Affidavit is a sworn statement used for a variety of purposes. The U.S. Embassy does not guarantee the accuracy of the information in the affidavit. Rather, the U.S. Embassy simply verifies the identity of the individual(s) signing the affidavit.

Please note that the U.S. Embassy is unable to provide advice about the content or usage of the affidavit, including with respect to documents to be submitted to a Portuguese government office or agency. Please consult with the relevant Portuguese authorities directly as to whether a notarized affidavit is acceptable in your situation.

The U.S. Embassy/Consulates does not provide translation services.

If you bring the original document and the English translation, we will notarize the translation as an affidavit. An affidavit is a sworn statement and may be used in different situations for many different purposes. The translator of the document must appear in person at the Embassy/Consulate with a valid I.D. and sign in front of a consular officer.

If you need a birth, marriage, death or divorce certificate from your State,  please follow the link   https://cdc.gov/nchs/w2w/index.htm